Who Makes Up The Committee

The Club President is an executive committee position, responsible for leading the committee in the smooth running of the club; the position reports to the Morley Eagles Board of Management, who oversee the running of the Morley Eagles family of clubs – Morley Eagles Baseball Club, Morley Eagles Softball Club, and Morley Eagles Teeball Club.

The president presides at all meetings, provides meeting minutes to the Morley Eagles Board of Management, and works with the suppliers, volunteers, and affiliated organisations of the club to ensure that the club is run in good standing in accordance with the club constitution, and is available to the committee and the club to assist however they can.

The Club Secretary is an executive committee position, whose primary role is being responsible for the monthly meetings of the committee, including:

• Sending calendar invite for the monthly meetings
• Arrange the meeting place, including video conferencing details and equipment as appropriate
• Record and disseminate the minutes of each meeting

The secondary role of the Secretary is to:

• Monitor the “info” mailbox and forward emails to the appropriate committee member to respond to
• Maintain the Working With Children’s Check Register in conjunction with the Team Officials’ Coordinator
• Maintain the Club Key Register in conjunction with the President

The Club Treasurer is an executive committee position that is responsible for the finances of the club. This includes:

• Receiving the contributions of members and other monies due to the club
• Issuing receipts for the above
• Keeping a correct account of the income and expenditure of the club
• Providing a monthly report of the financial status of the club during monthly general meetings
• Submit a preliminary budget of estimated expenditure to for the coming year to the Board of Management

The Club Registrar is an executive committee position, and is responsibel for maintaining the list of registered players. In doing so, the Registrar will:

• Create and maintain a form or process for club members to use to register
• Assist club members in the registration process
• Assign players to teams once registration is underway
• Resolve any issues in relation to registration
• Assist the Team Officials’ Coordinator in creating fixtures for the season
• Assist the Team Officials’ Coordinator in maintaining a ladder for the competition teams

Committee Members shall take an active interest in the wellbeing of the season and act in accordance with directions of the Committee.

The Club has a number of roles that are to be filled from General Committee members, including:

• Vice-President
• Team Officials’ Coordinator
• Umpiring Coordinator
• States Coordinator
• Sponsorships & Uniforms Coordinator
• Canteen Coordinator
• TBAWA Delegate
• Social Media Manager
• Groundsperson
• IT Officer

The role of the Vice-President is to support the Club President, and fill in for them if they are unavailable.

This role can be performed in conjunction with other general committee roles.

The Team Officials’ Coordinator is responsible for clear and efficient flow of information between the club and volunteer team officials (such as coaches and managers). They will also:

• Be a single point-of-contact for all issues, complaints, feedback, and queries arising from team officials
• Run an information session at the beginning of the season to ensure all team officials are aware of their duties, and run regular sessions throughout the season to continue to support the team officials as necessary
• Promote any accreditation processes provided by the club, TBAWA, or other affiliated organisations
• Maintain a ladder for the competition teams, with support from the Club Registrar
• Work with the Club Secretary to maintain the WWCC register
• Work with the Club Registrar to create the team rosters and season fixtures

This role can be performed in conjunction with other committee roles, or shared between multiple people.

The Umpiring Coordinator is responsible for maintaining a register of accredited umpires, ensuring their continued development, and providing a conduit for team officials to access these umpires for game day.

The Umpiring Coordinator is also responsible for:

• Aiding all club members and volunteers in their understanding of the rules of teeball
• Promoting the accreditation process, and assisting club members through the process
• Providing mentoring opportunities for accredited umpires

This role can be performed in conjunction with other committee roles, or shared between multiple people.

The States Coordinator is responsible for ensuring Morley Eagles Teeball Club takes part in the annual TBAWA State Championships, also known simply as “States”. This includes:

• Working with the Team Officials Coordinator to promote the TBAWA State Championships, and the TBAWA Warren Lake Carnival
• Ensuring our club is represented at the Warren Lake Carnival
• Running player try-out sessions, including arranging volunteers to assist
• Grading and accepting players into the State Championships teams
• Ensuring each team has an appropriate number of players and volunteer team officials (coach, manager, base coaches, scorer, etc.)
• Ensuring all team officials are accredited, where necessary
• Assisting in organising training sessions, venues, and times
• Organise playing equipment for the teams
• Assist the Sponsorships & Uniforms Coordinator in organising uniforms for all players and team officials
• Supplying information to the teams from the club and TBAWA
• Leading the organisation of the club’s pre-states carnival
• Arranging for the club to attend pre-states carnivals run by other clubs
• Ensuring all players and team officials meet the prerequisites set forth by TBAWA for them to attend the State Championships carnival
• Working with the Umpiring Coordinator to ensure that the club has an appropriate number of umpires to attend the State Championships carnival with our teams

This role can be performed in conjunction with other committee roles, or shared between multiple people.

The Sponsorships & Uniforms Coordinator is responsible for organising uniforms and sponsors for each season. This includes:

• Promoting sponsorship of teams with local business
• Signing up business to sponsor teams and/or the club as a whole
• Working with sponsors to choose team name and team colours
• Liaise with uniform supplier to ensure uniforms are ordered and arrive in time for the first game
• Work with the club’s social media coordinator(s) to promote sponsors through our social media channels

This role can be performed in conjunction with other committee roles, or shared between multiple people.

The primary responsibility of the Canteen Coordinator is the smooth running of the canteen. This includes:

• Ensuring the canteen has appropriate stock levels in preparation for game day
• Running the canteen with the assistance of other volunteers on game day
• Ensuring canteen equipment is in good working order
• Working with the Club Treasurer to ensure all incoming and outgoing monies for the canteen are accounted for
• Ensuring the canteen is returned to a clean state at the end of game day

This role can be performed in conjunction with other committee roles, or shared between multiple people.

The primary responsibility of the TBAWA Delegate is to attend the monthly meetings held by the TBAWA and report back to the committee. It also includes reporting to the TBAWA on behalf of the Club in consultation with the Club President, and representing the best interests of our club at the TBAWA meetings.

This role can be performed in conjunction with other committee roles, or shared between multiple people.